erika.katayama
01-21-2015, 11:29 AM
Registrar, Library
Job Number: 061-15
Department: Art
Classification: Regular, Hourly, Full-Time, 37.50 hours per week
The Registrar, Library is responsible for all aspects of registration for objects on display in the Library’s permanent exhibition halls and temporary exhibition spaces as well as incoming and outgoing loans for the Library. The post holder will work closely with the Head of Conservation, Conservators, Exhibitions Coordinator, Exhibit Manager, Curators, and staff across the institution to further the mission of The Huntington. He/she will report to Head of Registration and Collections Management, Art Collections.
Essential Functions: Permanent Collections installations: Maintain database of objects on display in Library exhibition halls by entering and updating object information. Track location of objects for purpose of object preparation, installation, or temporary display. Track exhibition history for library objects to ensure that exposure time is within limits recommended by conservators. Ensure a rotation plan for objects on display in permanent Library exhibitions is scheduled per agreed upon time periods. Work with Curators to secure objects for rotation and work with the Exhibit Manager to coordinate installation and change out of objects on display.
Loans: Coordinate communication between borrowers and lenders, Library staff, Conservation staff, Preparation staff, craters, and shippers to facilitate the lending of Huntington Library Collection materials to domestic and international institutions. Act as a courier for library objects being lent to institutions domestically and internationally. Make courier arrangements and meet couriers accompanying loans to and from the Library. Secure and maintain crate storage for loans to the Library. Ensure that all loan agreement documents have been properly executed. Work with conservators to prepare condition reports and packing notes for outgoing objects. Maintain contact with Registrars at borrowing institutions in regards to loan request status and shipping arrangements. Work within TSA guidelines for shipping materials. Coordinate interdepartmental loans within the institution.
Temporary Exhibitions: Handle all arrangements with regards to borrowing objects from institutions and private lenders. This includes drafting relevant correspondence and preparing loan agreements, providing facilities reports and other requested documents, negotiating loan terms, maintaining lender contact, arranging for the packing and transport of materials, making insurance arrangements, creating and maintaining loan documentation files and object records, both paper and electronic, as per best practices. Provide support to Curators and Exhibits Manger for Library exhibitions of various sizes including creating and managing installation and de-installation schedules and assisting with coordinating on-call preparators and ordering supplies. Oversee loan installations and de-installations and generate condition reports and packing notes for works in Library exhibition spaces. Work with Curatorial and Advancement staff to prepare and track applications for US Indemnity. Compile and track relevant portions of exhibition budgets. Work within TSA guidelines for shipping artwork. Make arrangements for couriers accompanying loans to The Huntington. Work closely with Exhibitions Coordinator on all exhibition related tasks.
General Departmental Duties: Work with curators on small scale projects requiring Library materials for lectures or special events and oversee materials at such events. Coordinate incoming and return shipping of works for Library Collectors’ Council event, secure storage and maintain safety of objects while at The Huntington, work with Exhibits Manager to oversee installation of objects for the event, liaise with Acquisitions Librarian for objects purchased through this event. Write policies and procedures for loans, exhibitions, and courier responsibilities. Other duties as assigned
Database Administration: Ability to maintain records in FileMaker Pro, AEON, TMS or other database system
Qualifications: Minimum of a Bachelor’s Degree in History, Library Science, Art, Art History, Museum Studies, or a related field. Minimum of three to five years registration experience in a library preferred. Excellent organizational and communication skills are required. Ability to meet deadlines. Supervisory experience is preferred. Experience shipping within TSA guidelines is preferred.
Job Number: 061-15
Department: Art
Classification: Regular, Hourly, Full-Time, 37.50 hours per week
The Registrar, Library is responsible for all aspects of registration for objects on display in the Library’s permanent exhibition halls and temporary exhibition spaces as well as incoming and outgoing loans for the Library. The post holder will work closely with the Head of Conservation, Conservators, Exhibitions Coordinator, Exhibit Manager, Curators, and staff across the institution to further the mission of The Huntington. He/she will report to Head of Registration and Collections Management, Art Collections.
Essential Functions: Permanent Collections installations: Maintain database of objects on display in Library exhibition halls by entering and updating object information. Track location of objects for purpose of object preparation, installation, or temporary display. Track exhibition history for library objects to ensure that exposure time is within limits recommended by conservators. Ensure a rotation plan for objects on display in permanent Library exhibitions is scheduled per agreed upon time periods. Work with Curators to secure objects for rotation and work with the Exhibit Manager to coordinate installation and change out of objects on display.
Loans: Coordinate communication between borrowers and lenders, Library staff, Conservation staff, Preparation staff, craters, and shippers to facilitate the lending of Huntington Library Collection materials to domestic and international institutions. Act as a courier for library objects being lent to institutions domestically and internationally. Make courier arrangements and meet couriers accompanying loans to and from the Library. Secure and maintain crate storage for loans to the Library. Ensure that all loan agreement documents have been properly executed. Work with conservators to prepare condition reports and packing notes for outgoing objects. Maintain contact with Registrars at borrowing institutions in regards to loan request status and shipping arrangements. Work within TSA guidelines for shipping materials. Coordinate interdepartmental loans within the institution.
Temporary Exhibitions: Handle all arrangements with regards to borrowing objects from institutions and private lenders. This includes drafting relevant correspondence and preparing loan agreements, providing facilities reports and other requested documents, negotiating loan terms, maintaining lender contact, arranging for the packing and transport of materials, making insurance arrangements, creating and maintaining loan documentation files and object records, both paper and electronic, as per best practices. Provide support to Curators and Exhibits Manger for Library exhibitions of various sizes including creating and managing installation and de-installation schedules and assisting with coordinating on-call preparators and ordering supplies. Oversee loan installations and de-installations and generate condition reports and packing notes for works in Library exhibition spaces. Work with Curatorial and Advancement staff to prepare and track applications for US Indemnity. Compile and track relevant portions of exhibition budgets. Work within TSA guidelines for shipping artwork. Make arrangements for couriers accompanying loans to The Huntington. Work closely with Exhibitions Coordinator on all exhibition related tasks.
General Departmental Duties: Work with curators on small scale projects requiring Library materials for lectures or special events and oversee materials at such events. Coordinate incoming and return shipping of works for Library Collectors’ Council event, secure storage and maintain safety of objects while at The Huntington, work with Exhibits Manager to oversee installation of objects for the event, liaise with Acquisitions Librarian for objects purchased through this event. Write policies and procedures for loans, exhibitions, and courier responsibilities. Other duties as assigned
Database Administration: Ability to maintain records in FileMaker Pro, AEON, TMS or other database system
Qualifications: Minimum of a Bachelor’s Degree in History, Library Science, Art, Art History, Museum Studies, or a related field. Minimum of three to five years registration experience in a library preferred. Excellent organizational and communication skills are required. Ability to meet deadlines. Supervisory experience is preferred. Experience shipping within TSA guidelines is preferred.