erika.katayama
06-16-2015, 02:45 PM
Specific Duties:
Assist Registration, Art Services, Curatorial, and Conservation Departments with and/or oversee the planning phases of the MDI as assigned by the Chief Registrar. Assist with inventory, determination of housing practices, TMS location hierarchies, and other assigned projects prior to move in early 2017.
Coordinate all registrarial aspects for in-house and MDI-organized or co-organized touring exhibitions as assigned by the Chief Registrar. Communicate continuously with lenders and coordinate insurance with Menil’s insurance brokers or with the lender’s insurance company; coordinate packing, crating, and installation requirements with the lender as well as coordinates all courier and installation logistics and transport; and ensures exhibition contracts are adhered to at all times.
Work closely with the Registration, Art Services, Curatorial, Exhibition Design, and Conservation Departments to manage all registrarial functions related to the MDI exhibitions and permanent collections.
Coordinate packing/crating and shipping for all MDI new acquisitions and coordinate with the Collections Registrar for accession documentation.
Coordinate with the Associate Registrar for Loans and Exhibitions for MDI works requested and approved for outgoing loan.
Maintain and update all physical and electronic TMS files for MDI-related works.
Maintain documentation for all MDI-related exhibitions in physical files and ensure all documentation is accurately entered into TMS.
Assist Chief Registrar with all MDI-related budgets, monitors budgets, and process/track invoices; communicate with Chief Registrar and Chief Curator, MDI regarding all MDI-related activities.
Maintain incoming and outgoing shipping records in TMS and provide incoming and outgoing receipts to all venues; submit copies of all receipts to the TMS administrator to file for auditing purposes and TMS location changes.
Coordinate viewings for MDI works for students and outside scholars for research.
Coordinate movement of MDI works to and from Conservation and to and from the Menil’s main building.
Special projects as assigned by the Chief Registrar and/or Chief Curator, MDI.
Job RequirementsQualifications:
BA or BS in Art History or Museum Studies. Master's degree in a related field preferred.
7 – 10 years practical experience in an art museum with demonstrated experience with collections management and housing/storage practices, in-house and touring exhibitions, domestic and international shipping practices, knowledge of best packing and crating experience, insurance practices, experience with complex incoming loan and courier coordination for exhibitions, physical and electronic file management.
Excellent communication and organizational skills, including the ability to collaborate with staff at all levels across the institution, and with outside organizations and vendors.
Extensive experience with TMS preferred.
A thorough understanding of legal issues for loans and exhibitions.
Ability to work collaboratively with others as part of a team as well as independently.
Team player with the ability to organize information at a high level, multi-task in a fast-paced environment, and creatively solve problems.
Extensive knowledge of AAM’s and ARC’s registration standards.
Trained to act as courier for both domestic and international venues.
Some after-hours receipt and release of shipments will be required.
Must have a valid passport and be able to travel approximately 4 times per year.
APPLY FOR THIS JOB
Contact Person:
Suzanne Maloch
Phone:
713-525-9407
Email Address:
smmaloch@menil.org
Assist Registration, Art Services, Curatorial, and Conservation Departments with and/or oversee the planning phases of the MDI as assigned by the Chief Registrar. Assist with inventory, determination of housing practices, TMS location hierarchies, and other assigned projects prior to move in early 2017.
Coordinate all registrarial aspects for in-house and MDI-organized or co-organized touring exhibitions as assigned by the Chief Registrar. Communicate continuously with lenders and coordinate insurance with Menil’s insurance brokers or with the lender’s insurance company; coordinate packing, crating, and installation requirements with the lender as well as coordinates all courier and installation logistics and transport; and ensures exhibition contracts are adhered to at all times.
Work closely with the Registration, Art Services, Curatorial, Exhibition Design, and Conservation Departments to manage all registrarial functions related to the MDI exhibitions and permanent collections.
Coordinate packing/crating and shipping for all MDI new acquisitions and coordinate with the Collections Registrar for accession documentation.
Coordinate with the Associate Registrar for Loans and Exhibitions for MDI works requested and approved for outgoing loan.
Maintain and update all physical and electronic TMS files for MDI-related works.
Maintain documentation for all MDI-related exhibitions in physical files and ensure all documentation is accurately entered into TMS.
Assist Chief Registrar with all MDI-related budgets, monitors budgets, and process/track invoices; communicate with Chief Registrar and Chief Curator, MDI regarding all MDI-related activities.
Maintain incoming and outgoing shipping records in TMS and provide incoming and outgoing receipts to all venues; submit copies of all receipts to the TMS administrator to file for auditing purposes and TMS location changes.
Coordinate viewings for MDI works for students and outside scholars for research.
Coordinate movement of MDI works to and from Conservation and to and from the Menil’s main building.
Special projects as assigned by the Chief Registrar and/or Chief Curator, MDI.
Job RequirementsQualifications:
BA or BS in Art History or Museum Studies. Master's degree in a related field preferred.
7 – 10 years practical experience in an art museum with demonstrated experience with collections management and housing/storage practices, in-house and touring exhibitions, domestic and international shipping practices, knowledge of best packing and crating experience, insurance practices, experience with complex incoming loan and courier coordination for exhibitions, physical and electronic file management.
Excellent communication and organizational skills, including the ability to collaborate with staff at all levels across the institution, and with outside organizations and vendors.
Extensive experience with TMS preferred.
A thorough understanding of legal issues for loans and exhibitions.
Ability to work collaboratively with others as part of a team as well as independently.
Team player with the ability to organize information at a high level, multi-task in a fast-paced environment, and creatively solve problems.
Extensive knowledge of AAM’s and ARC’s registration standards.
Trained to act as courier for both domestic and international venues.
Some after-hours receipt and release of shipments will be required.
Must have a valid passport and be able to travel approximately 4 times per year.
APPLY FOR THIS JOB
Contact Person:
Suzanne Maloch
Phone:
713-525-9407
Email Address:
smmaloch@menil.org