Sr. Mgr. for Collection Records and Review- Brooklyn Museum

[erika.katayama]

Summary:Manage, enhance, and expand all aspects of the collections, exhibitions, and loans database(TMS) to ensure maximum usage by museum staff, and public access through the museum’swebsite; supervise the implementation of established procedures for data entry, accessioning,collection review, deaccessioning, and records management.Requirements: B.A. required; M.A. in Art History, Museum Studies, or a related field preferred. Minimum five years direct experience in museum collections data management; in-depthunderstanding of TMS (The Museum System) data structure and system administration. Previous participation in a TMS upgrade. Advanced Crystal Reports writing; Familiarity with digital imaging and SQL queries. Knowledge of MS Access and Excel applications. Familiarity with registration and collections management functions and procedures:accessioning, deaccessioning, exhibitions, loans, shipping, inventories, and locationtracking is essential. Experience managing projects and seeing them through to completion. Must beorganized, detail oriented, articulate, and self-motivated, with proven ability insupervising others. Ability to interact with other staff members and to provide immediate assistance andsupport when necessary. Ability to conduct research and work independently on avariety of projects simultaneously to meet deadlines in a fast-paced office environment.Responsibilities System administration of (TMS); Manage Records Management budget. Supervise Associate Registrar for the Permanent Collection and accessionsprocessing, permanent collection documentation, and implementation of collectionspolicies. Supervise Records Assistant and Collections Review Assistant; develop data entry andcollections review projects. Manage and track Collections Review process, deaccessions, auction house contracts,transfers, and packing and shipping arrangements; review Collections Committeepaperwork; enforce deaccession and disposition policies. Oversee research on object status and source; resolve numbering issues and performrecord clean-ups. Work with curatorial staff to develop cataloguing format guidelines and datastandardization; collaborate on collection inventories. Develop new database uses, design Crystal reports for all TMS modules, and createalerts using SQL to streamline user workflow.Brooklyn MuseumSenior Manager for Collection Records and Review—Registrar’s Office(Full-time, permanent, non-union covered position)Posted October 5, 2015 Propose and develop collections documentation policies with approval of Chief Registrarand Chief Curator. Maintain database authority tables, configuration, security access, and prepare quarterlydatabase statistics; perform data auditing. Oversee exhibition checklist entry: approve final checklist for web display; maintain preTMSchecklist reports and forms in Access; update permanent collection installationchecklists in TMS. Maintain locations authority and oversee location movement entry; track opening andclosing of gallery spaces in TMS. Work with Tech staff and Curators on OpenCollection data development. Provide support for DAMS system and Digital Lab, and Rights & Reproductions staff. Maintain Conservation Screen workflow; oversee conservation image linking anddocumentation standards. Review records and create reports for collection information sent to external websites. Work with software vendor to develop new TMS versions to serve Museum needs. Oversee database upgrades; perform testing, prepare data, and coordinate with Techstaff. Train and provide support for all staff in database use and access; troubleshootdatabase issues.Reports to: Chief RegistrarStarting date: ImmediateSchedule: Monday - Friday, 9:00 a.m. to 5:00 p.m., 35 hours/weekSalary: Commensurate with experienceTo apply: Please send letter, resume, and list of 3 references to: job.manager.collections@brooklynmuseum.org