erika.katayama
04-12-2016, 10:46 AM
The Assistant Registrar/Database Manager will be responsible for the management of the Registrar Department’s database systems. The Assistant Registrar/Database Manager will work with registrar and curatorial staff to establish guidelines for the databases, will train database users and ensure effective use of databases by staff. This position will also provide support to the Registrar Department by assisting with tasks associated with exhibitions and the permanent collection. This position is required to exercise discretion and judgement in regards to the permanent collection and artworks on loan to the Museum. This position may serve as supervisor to interns or volunteers.
Work Performed
Database and Digitization—80%
Manage and maintain the Museum’s database systems including the collections management system, The Museum System (TMS) and the digital asset management system (DAMS)
Create reports using Crystal Reports to meet staff needs and improve efficiencies
Provide quality assurance through review of ongoing data entry and periodic reviews of all data areas to identify training needs and data scrubbing projects; in consultation with curators, develop data and media standards, processing procedures and terminology authorities; keep abreast of Museum standards as well as national and international standards
Lead the Museum’s efforts to simplify, standardize and document the workflow/operations between TMS and the DAMS
Provide data entry assistance and tech support to Museum staff
Assist in the digitization of the Museum’s visual resources, including scanning and processing digital files
Assist in the management of the Museum’s online collection , eMuseum
Assist with Rights and Reproductions and handling image and caption requests
Assistant Registrar—20%
Assist Registrar and Associate Registrar with registrarial aspects of exhibitions and the permanent collection including preparing and maintaining relevant documentation (loan agreements, receipt forms, etc.), collection inventories and other special projects
Handle registrarial duties for 2 gallery spaces: the Academic Focus Gallery and the Incubator
Work with curators assigned to those galleries and with installation staff during installation and deinstallation
Perform condition reports on selected works
Work with lenders for borrowed works
Negotiate and prepare loan and receipt paperwork
Maintain proper insurance
Arrange for transportation
RequirementsRequirements
Minimum of B.A. or B.S. in Computer Science, Museum Studies, Art History, or related field
Knowledge of Gallery System’s The Museum System (TMS)
Proficiency in Crystal Reports or other report-writing software
Firm understanding of relational database structure and function
Demonstrated knowledge of museum registration methods, data standards and procedures
Working knowledge of SQL queries
Proficiency in Adobe Photoshop and Microsoft Excel
Excellent organizational, writing, proofreading and analytical skills, with close attention to detail
Excellent communication skills and ability to work in a team environment
Museum experience preferred; interest in museums and art strongly desired
TO APPLY:
Job Title: Nasher Assistant Registrar/ Collections Data Manager
Job Code: 313 STAFF SPECIALIST
Job Level: 8
Job Family: 8
Requisition Number: 401087195
Please send letter of interest, resume and contact information for three references to: Nasher Assistant Registrar/Collections Data Manager Search Committee, Nasher Museum of Art, Box 90732, Durham, NC 27708, or email those to: kelly.woolbright@duke.edu. Candidates must also apply via req#401087195 at hr.duke.edu/jobs/apply. NO PHONE CALLS.
Work Performed
Database and Digitization—80%
Manage and maintain the Museum’s database systems including the collections management system, The Museum System (TMS) and the digital asset management system (DAMS)
Create reports using Crystal Reports to meet staff needs and improve efficiencies
Provide quality assurance through review of ongoing data entry and periodic reviews of all data areas to identify training needs and data scrubbing projects; in consultation with curators, develop data and media standards, processing procedures and terminology authorities; keep abreast of Museum standards as well as national and international standards
Lead the Museum’s efforts to simplify, standardize and document the workflow/operations between TMS and the DAMS
Provide data entry assistance and tech support to Museum staff
Assist in the digitization of the Museum’s visual resources, including scanning and processing digital files
Assist in the management of the Museum’s online collection , eMuseum
Assist with Rights and Reproductions and handling image and caption requests
Assistant Registrar—20%
Assist Registrar and Associate Registrar with registrarial aspects of exhibitions and the permanent collection including preparing and maintaining relevant documentation (loan agreements, receipt forms, etc.), collection inventories and other special projects
Handle registrarial duties for 2 gallery spaces: the Academic Focus Gallery and the Incubator
Work with curators assigned to those galleries and with installation staff during installation and deinstallation
Perform condition reports on selected works
Work with lenders for borrowed works
Negotiate and prepare loan and receipt paperwork
Maintain proper insurance
Arrange for transportation
RequirementsRequirements
Minimum of B.A. or B.S. in Computer Science, Museum Studies, Art History, or related field
Knowledge of Gallery System’s The Museum System (TMS)
Proficiency in Crystal Reports or other report-writing software
Firm understanding of relational database structure and function
Demonstrated knowledge of museum registration methods, data standards and procedures
Working knowledge of SQL queries
Proficiency in Adobe Photoshop and Microsoft Excel
Excellent organizational, writing, proofreading and analytical skills, with close attention to detail
Excellent communication skills and ability to work in a team environment
Museum experience preferred; interest in museums and art strongly desired
TO APPLY:
Job Title: Nasher Assistant Registrar/ Collections Data Manager
Job Code: 313 STAFF SPECIALIST
Job Level: 8
Job Family: 8
Requisition Number: 401087195
Please send letter of interest, resume and contact information for three references to: Nasher Assistant Registrar/Collections Data Manager Search Committee, Nasher Museum of Art, Box 90732, Durham, NC 27708, or email those to: kelly.woolbright@duke.edu. Candidates must also apply via req#401087195 at hr.duke.edu/jobs/apply. NO PHONE CALLS.