erika.katayama
02-21-2017, 04:27 PM
JOB DESCRIPTION
JOB TITLE: Collections Database Manager DATE: 12/1/16
REPORTS TO: Deputy Director of Curatorial Affairs FLSA STATUS: Exempt
JOB SUMMARY: To consolidate, organize and update collections records for 300 works of African Art from NOMA’s permanent collection. This includes the inventory, photography and creation/revision/update of each object’s collections database record, as well as ensuring all object information possessed by NOMA is merged and available through a single resource (MIMSY XG). This full time staff member will report to the Deputy Director of Curatorial Affairs and work in tandem with the Collections Manager, Digital Asset Manager, Photographer, and Art Handlers to accomplish duties.
ESSENTIAL JOB FUNCTIONS INCLUDE:
Experience in handling and moving fragile artwork, particularly objects with delicate surfaces or organic materials
Experience using and a working knowledge of collections database software, specifically MIMSY XG.
Ability to oversee and/or assist with data clean-up projects, specifically in regard to the permanent collection’s hard records and MIMSY XG
Ability to assist Collections Manager with the general administration of MIMSY XG through ongoing development, maintenance, and consultation with tech support.
Update MIMSY XG system administration manuals and contribute the development of documentation of documentation, policies and procedures as necessary
Ability to apply data content and format standards, methods for monitoring them and the range of solutions appropriate for addressing data irregularities within collections and databases
Ability to be flexible and work independently and in partnership with Collections, Exhibitions and Digital Assets staff in order to manage several projects at any one time
Ability to communicate effectively and work collaboratively
Ability to effectively manage projects with a high degree of organization and productivity
Ability to assess priorities and work well under pressure
Excellent time management, problem solving and analytical skills
Excellent written and verbal communication skills
Complete other duties and projects as assigned
PREFERRED QUALIFICATIONS:
Bachelor’s degree with emphasis or demonstrated interest in Art History, Arts Administration, Museum Studies, Fine Arts or related fields
Three or more years of prior employment in a non-profit, art or museum setting
Experience with collections database software, specifically MIMSY XG and Crystal reports
Ability to apply principles, concepts, and practices related to museum collections documentation standards for material culture, specifically in the context of collections databases.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of museum collections management functions, standards, and practices, including, inventory, cataloguing, registration and functionality of relational database technologies and how they support museum collections management work.
PHYSICAL REQUIREMENTS
This position requires the following physical activities:
Sitting for long periods of time, walking, finger dexterity, talking, hearing and visual activity.
Lifting up to 35 pounds, carrying equipment, climbing ladders and standing for long periods of time
WORKING CONDITIONS:
Normal office environment.
NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.
Nothing in this job description restricts management’s right to assign or reassign job duties as required. This job description is not to be construed as a guaranteed contract of employment for a definite period of time.
JOB TITLE: Collections Database Manager DATE: 12/1/16
REPORTS TO: Deputy Director of Curatorial Affairs FLSA STATUS: Exempt
JOB SUMMARY: To consolidate, organize and update collections records for 300 works of African Art from NOMA’s permanent collection. This includes the inventory, photography and creation/revision/update of each object’s collections database record, as well as ensuring all object information possessed by NOMA is merged and available through a single resource (MIMSY XG). This full time staff member will report to the Deputy Director of Curatorial Affairs and work in tandem with the Collections Manager, Digital Asset Manager, Photographer, and Art Handlers to accomplish duties.
ESSENTIAL JOB FUNCTIONS INCLUDE:
Experience in handling and moving fragile artwork, particularly objects with delicate surfaces or organic materials
Experience using and a working knowledge of collections database software, specifically MIMSY XG.
Ability to oversee and/or assist with data clean-up projects, specifically in regard to the permanent collection’s hard records and MIMSY XG
Ability to assist Collections Manager with the general administration of MIMSY XG through ongoing development, maintenance, and consultation with tech support.
Update MIMSY XG system administration manuals and contribute the development of documentation of documentation, policies and procedures as necessary
Ability to apply data content and format standards, methods for monitoring them and the range of solutions appropriate for addressing data irregularities within collections and databases
Ability to be flexible and work independently and in partnership with Collections, Exhibitions and Digital Assets staff in order to manage several projects at any one time
Ability to communicate effectively and work collaboratively
Ability to effectively manage projects with a high degree of organization and productivity
Ability to assess priorities and work well under pressure
Excellent time management, problem solving and analytical skills
Excellent written and verbal communication skills
Complete other duties and projects as assigned
PREFERRED QUALIFICATIONS:
Bachelor’s degree with emphasis or demonstrated interest in Art History, Arts Administration, Museum Studies, Fine Arts or related fields
Three or more years of prior employment in a non-profit, art or museum setting
Experience with collections database software, specifically MIMSY XG and Crystal reports
Ability to apply principles, concepts, and practices related to museum collections documentation standards for material culture, specifically in the context of collections databases.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of museum collections management functions, standards, and practices, including, inventory, cataloguing, registration and functionality of relational database technologies and how they support museum collections management work.
PHYSICAL REQUIREMENTS
This position requires the following physical activities:
Sitting for long periods of time, walking, finger dexterity, talking, hearing and visual activity.
Lifting up to 35 pounds, carrying equipment, climbing ladders and standing for long periods of time
WORKING CONDITIONS:
Normal office environment.
NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.
Nothing in this job description restricts management’s right to assign or reassign job duties as required. This job description is not to be construed as a guaranteed contract of employment for a definite period of time.