erika.katayama
06-07-2017, 07:55 AM
The John Michael Kohler Arts is seeking an experienced Collections Manager for a newly created position developed to provide leadership for two major collections-based initiatives and to lead the registrar team. The first major initiative is the development of the Art Preserve—a new facility that will house the Arts Center’s permanent collection with innovative storage and display methods. The Collections Manager will work collaboratively with the curatorial and building team to ensure that building and exhibition designs meet the long-term needs of the collection and strategize the long term care of the Arts Center’s extensive collection of artist-built environments. The facility is slated to open to the public in 2020.
The second initiative is the digitization of the permanent collection—this process is underway and is intended to fill both the internal needs of the collections management database and the external needs of our public seeking access and information. The Collection Manager will evaluate collections software applications, work with the curatorial team to identify priorities, recommend best practices, and serve as project manager for all digitization efforts. The Collections Manager will also ensure that digitization plans complement the designs for the curated storage facility.
The Exhibitions and Collections department is comprised of ten full-time employees. In addition to overseeing the management of the collections, the Collections Manager will oversee the typical registrar functions of the Arts Center, as well as the management of ten to sixteen exhibitions per year, which could include touring exhibitions, temporary loans, site-specific installations and the collections based exhibitions.
Permanent Collection
Provide leadership and project management for all collections related initiatives at the Arts Center including conservation, digitization, and a major collections move.
Oversee all aspects of collection records, including accession, deaccession, deeds of gifts, and object records; including electronic, paper, and photographic records.
Develop and ensure standards are met on all aspects of the handling and movement of all works of art within the storage area, galleries, and on the grounds.
Lead the initiative to make the collection information available online to a broad public.
Temporary Loans
Review information and paperwork for temporary loans. Look for opportunities to streamline and automate processes.
Work with the exhibitions and collections team to plan each temporary exhibition. Oversee (and assist when needed) the registrars in their management of the logistics related to the transportation of works of art to and from the Arts Center, including:
Prepare correspondence with lenders, contracts, condition reports, packing, crating, and shipping.
Plan shipping routes to take advantage of cost savings.
Prepare facilities reports and condition reports.
Ensure compliance with national and international art movement laws and regulations.
Maintain accurate records regarding lender requirements, shipping details, and courier information for each object and shipment.
Pack, crate, ship, and as needed courier art.
Identify security needs for incoming and outgoing objects.
Managerial and Administrative
Manage and assist collections and registrar staff. Establish departmental goals and objectives consistent with the Arts Center’s strategic plan. Directly manage the registrarial team.
Work collaboratively with the development department for funding requests involving collections.
Manage the permanent collection budget and develop the annual budget regarding exhibition and collection production areas for inclusion in the exhibitions budget.
Update and keep current records regarding the value of permanent and temporary art, including fine arts insurance or possible claims.
Requirements
A minimum of a Bachelor’s degree in arts management, collections management, or related field. A Master’s degree in a related field is preferred but will consider a combination of training and education.
A minimum of seven years of experience working in museum registration and collections management with a thorough and comprehensive understanding of best practices in museum registration, insurance, and art handling.
Significant project management experience required. The ability to facilitate, implement, and budget a project plan is a must.
Excellent knowledge of museum conservation/preservation practices
Proven track record with collections database software and Microsoft Office Suite; knowledge of imaging software preferred
A minimum of five years of supervisory responsibility with a demonstrated ability to lead a cohesive team and meet or exceed goals.
Flexibility to travel and/or work extended hours as needed; ability to engage in significant physical activity
A valid driver’s license is required as well as a clear driving record
The second initiative is the digitization of the permanent collection—this process is underway and is intended to fill both the internal needs of the collections management database and the external needs of our public seeking access and information. The Collection Manager will evaluate collections software applications, work with the curatorial team to identify priorities, recommend best practices, and serve as project manager for all digitization efforts. The Collections Manager will also ensure that digitization plans complement the designs for the curated storage facility.
The Exhibitions and Collections department is comprised of ten full-time employees. In addition to overseeing the management of the collections, the Collections Manager will oversee the typical registrar functions of the Arts Center, as well as the management of ten to sixteen exhibitions per year, which could include touring exhibitions, temporary loans, site-specific installations and the collections based exhibitions.
Permanent Collection
Provide leadership and project management for all collections related initiatives at the Arts Center including conservation, digitization, and a major collections move.
Oversee all aspects of collection records, including accession, deaccession, deeds of gifts, and object records; including electronic, paper, and photographic records.
Develop and ensure standards are met on all aspects of the handling and movement of all works of art within the storage area, galleries, and on the grounds.
Lead the initiative to make the collection information available online to a broad public.
Temporary Loans
Review information and paperwork for temporary loans. Look for opportunities to streamline and automate processes.
Work with the exhibitions and collections team to plan each temporary exhibition. Oversee (and assist when needed) the registrars in their management of the logistics related to the transportation of works of art to and from the Arts Center, including:
Prepare correspondence with lenders, contracts, condition reports, packing, crating, and shipping.
Plan shipping routes to take advantage of cost savings.
Prepare facilities reports and condition reports.
Ensure compliance with national and international art movement laws and regulations.
Maintain accurate records regarding lender requirements, shipping details, and courier information for each object and shipment.
Pack, crate, ship, and as needed courier art.
Identify security needs for incoming and outgoing objects.
Managerial and Administrative
Manage and assist collections and registrar staff. Establish departmental goals and objectives consistent with the Arts Center’s strategic plan. Directly manage the registrarial team.
Work collaboratively with the development department for funding requests involving collections.
Manage the permanent collection budget and develop the annual budget regarding exhibition and collection production areas for inclusion in the exhibitions budget.
Update and keep current records regarding the value of permanent and temporary art, including fine arts insurance or possible claims.
Requirements
A minimum of a Bachelor’s degree in arts management, collections management, or related field. A Master’s degree in a related field is preferred but will consider a combination of training and education.
A minimum of seven years of experience working in museum registration and collections management with a thorough and comprehensive understanding of best practices in museum registration, insurance, and art handling.
Significant project management experience required. The ability to facilitate, implement, and budget a project plan is a must.
Excellent knowledge of museum conservation/preservation practices
Proven track record with collections database software and Microsoft Office Suite; knowledge of imaging software preferred
A minimum of five years of supervisory responsibility with a demonstrated ability to lead a cohesive team and meet or exceed goals.
Flexibility to travel and/or work extended hours as needed; ability to engage in significant physical activity
A valid driver’s license is required as well as a clear driving record