erika.katayama
11-03-2017, 09:48 AM
The archivist will work strategically with the Collections Manager at the Frazier and with the Manager of Communications of a corporate partner, whose archive the museum is contracted to manage. The collaboration between these entities is important for further success of this program. The Archivist is responsible for the day-to-day management of the archives, specifically the digitization and maintenance of the collection. Growth of the collection is expected and will be planned into the scope of the position. The Archivist will work closely with many stakeholders involved with the corporation to ensure the materials are available as needed. The Archivist will also work closely with the Collections and Exhibitions departments regarding collaborative projects, collections care, and installations.
ESSENTIAL JOB FUNCTIONS:
Information Management
Identifies ways to be strategic and intentional about materials and activations
Evaluates, selects, arranges, stores, preserves, and retrieves materials in appropriate ways
Creates, compiles, and maintains documents, histories of use, and physical histories of items in the archives, such as:
o Legal forms and acknowledgments, publications, and periodicals
o Correspondence, minutes, speeches, charts, company manuals, and audio/visual recordings
o Biographies, genealogy information, scrapbooks and personal memorabilia
o Archival collections catalog and files (acquisition, accession, provenance)
o Loan documents, conservation, and condition reports
o Exhibition, insurance, and location records
Coordinates/assists with computer projects such as :
Makes the archives accessible and disseminates information to corporate stakeholders as needed
The digitalization of archives and the migration of files between databases
The input and update of collection data in the database
Collections Management
Monitors legal and ethical implications and care standards of transactions for the archives
Facilitates care and control of the collection on site
Maintains archives storage areas
Determines and implements storage methods
Maintains integrated pest management programs for archives
Monitors temperature and humidity levels in archives
Assists in development and implementation of disaster plan
Monitors the movement of archives, internal and external
Oversees packing and shipping
Acts as courier or designates courier
Assists with development of security procedures / works closely with security personnel
Contracts for outside services as needed (conservation, packing, shipping, photography, insurance)
Negotiates the acquisition of new materials
Exhibitions
Organizes publicity events surrounding the archives, such as presentations and exhibitions
Maintains/implements loan contracts for the archives
Schedules and supervises packing, shipping, condition reporting, and object movement
Provides updated facility reports and certificates of insurance
Works with Preparators to ensure safe display and mounting techniques, and assists with installation
Prepares or helps in preparation of artifact interpretation
Other Responsibilities
Researches and documents the history, authenticity, and provenance of archives in the collection
Manages and assists in selected special projects and performs other related duties as assigned
SUPERVISORY RESPONSIBILITY:
Collections Interns and Volunteers
EXPECTED KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrates a professional demeanor, initiative, confidence, creativity, the ability to set priorities in a dynamic environment, and commitment to continuous improvement
Able to work independently and complete tasks and projects
Demonstrates good judgment, analytical, decision-making, and problem-solving abilities
Accepts accountability for timely results and attention to detail
Is flexible and willing to embrace change/shift priorities on a regular basis
Is a team player and committed to the goals and ideals of the Museum
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: In the work environment described below, position requires working at desk and utilizing a computer for prolonged periods of time and good eye/hand coordination. Position also requires verbal and written conversation with others, as well as standing, walking, bending, climbing, reaching, strenuous lifting/moving objects up to 50 pounds. Vision abilities required by the job include close vision.
Work Environment: Work will be performed in an office environment, and in museum spaces. Occasional evening and weekend work is required.
RequirementsJOB QUALIFICATIONS:
Minimum of a B.A. in History, Library Science, Archival Science, or Records Management (Master’s degree in Library or Information Science with a concentration in archival studies strongly preferred)
Certification by the Academy of Certified Archivists and/or Digital Archives Specialist (DAS) credentials preferred
Minimum of 5 years of managing corporate archives
Demonstrated knowledge of professional archival methods and practices
Extensive knowledge in acquisition, archiving, accessioning, and cataloging
Required experience with current versions of Microsoft Office, PastPerfect, or similar software
Must be detail-oriented with excellent communication (oral and written), organizational, and research skills
Must be a self-starter with the ability to work on multiple projects with little or no supervision;
Must have good work ethic, strong interpersonal skills, and the ability to work both independently and collaboratively to achieve departmental and institutional goals
ESSENTIAL JOB FUNCTIONS:
Information Management
Identifies ways to be strategic and intentional about materials and activations
Evaluates, selects, arranges, stores, preserves, and retrieves materials in appropriate ways
Creates, compiles, and maintains documents, histories of use, and physical histories of items in the archives, such as:
o Legal forms and acknowledgments, publications, and periodicals
o Correspondence, minutes, speeches, charts, company manuals, and audio/visual recordings
o Biographies, genealogy information, scrapbooks and personal memorabilia
o Archival collections catalog and files (acquisition, accession, provenance)
o Loan documents, conservation, and condition reports
o Exhibition, insurance, and location records
Coordinates/assists with computer projects such as :
Makes the archives accessible and disseminates information to corporate stakeholders as needed
The digitalization of archives and the migration of files between databases
The input and update of collection data in the database
Collections Management
Monitors legal and ethical implications and care standards of transactions for the archives
Facilitates care and control of the collection on site
Maintains archives storage areas
Determines and implements storage methods
Maintains integrated pest management programs for archives
Monitors temperature and humidity levels in archives
Assists in development and implementation of disaster plan
Monitors the movement of archives, internal and external
Oversees packing and shipping
Acts as courier or designates courier
Assists with development of security procedures / works closely with security personnel
Contracts for outside services as needed (conservation, packing, shipping, photography, insurance)
Negotiates the acquisition of new materials
Exhibitions
Organizes publicity events surrounding the archives, such as presentations and exhibitions
Maintains/implements loan contracts for the archives
Schedules and supervises packing, shipping, condition reporting, and object movement
Provides updated facility reports and certificates of insurance
Works with Preparators to ensure safe display and mounting techniques, and assists with installation
Prepares or helps in preparation of artifact interpretation
Other Responsibilities
Researches and documents the history, authenticity, and provenance of archives in the collection
Manages and assists in selected special projects and performs other related duties as assigned
SUPERVISORY RESPONSIBILITY:
Collections Interns and Volunteers
EXPECTED KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrates a professional demeanor, initiative, confidence, creativity, the ability to set priorities in a dynamic environment, and commitment to continuous improvement
Able to work independently and complete tasks and projects
Demonstrates good judgment, analytical, decision-making, and problem-solving abilities
Accepts accountability for timely results and attention to detail
Is flexible and willing to embrace change/shift priorities on a regular basis
Is a team player and committed to the goals and ideals of the Museum
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: In the work environment described below, position requires working at desk and utilizing a computer for prolonged periods of time and good eye/hand coordination. Position also requires verbal and written conversation with others, as well as standing, walking, bending, climbing, reaching, strenuous lifting/moving objects up to 50 pounds. Vision abilities required by the job include close vision.
Work Environment: Work will be performed in an office environment, and in museum spaces. Occasional evening and weekend work is required.
RequirementsJOB QUALIFICATIONS:
Minimum of a B.A. in History, Library Science, Archival Science, or Records Management (Master’s degree in Library or Information Science with a concentration in archival studies strongly preferred)
Certification by the Academy of Certified Archivists and/or Digital Archives Specialist (DAS) credentials preferred
Minimum of 5 years of managing corporate archives
Demonstrated knowledge of professional archival methods and practices
Extensive knowledge in acquisition, archiving, accessioning, and cataloging
Required experience with current versions of Microsoft Office, PastPerfect, or similar software
Must be detail-oriented with excellent communication (oral and written), organizational, and research skills
Must be a self-starter with the ability to work on multiple projects with little or no supervision;
Must have good work ethic, strong interpersonal skills, and the ability to work both independently and collaboratively to achieve departmental and institutional goals