erika.katayama
03-09-2018, 10:20 AM
Provides direct support to the Director of Exhibition Project Management in the monitoring and administration of the museum’s exhibition program. Manages and tracks several exhibitions concurrently, including domestic and international, single and multi-venue exhibitions as assigned. Manages and provides oversight on exhibition related project management tools used to schedule, organize, and track an exhibition’s progress to insure the completion of work at major milestones. Advises curators, exhibition managers, and support departments on current museum protocols and procedures and departmental requirements for exhibitions and other exhibition-related matters.
Manages and tracks several exhibitions concurrently as assigned
Act as the primary liaison between the Department of Project Management and internal stakeholders involved in producing exhibitions, including but not limited to: Director’s office, Curatorial departments, Auxiliary Services, Communications, Conservation, Design, Development, Digital Experience, Facilities, Imaging, Learning and Public Engagement, Marketing, Membership, Museum Finance, Museum Registration, Public Affairs, Publishing, and Security.
Independently works to proactively identify challenges within project execution and provides creative options to reach agreed-upon solutions.
Assists in the planning and negotiation efforts with external museum and lending partners including, but not limited to: term sheets, artist and exhibition contracts.
Works closely with Museum Finance for the building, oversight, and approval of exhibition budgets and expenses.
Maintains, updates, and posts monthly the Exhibition Planning Schedule; creates CITI records for all new exhibitions and rotations.
Initiates, organizes, and conducts meetings and develops agendas, records meeting notes, and distributes meeting results.
Supports the implementation of software tools to aid in exhibition project management and execution.
Assists in developing a new protocol for the project management of exhibitions at the Art Institute of Chicago.
Works with the Department of Analytics and Strategy to develop new data-driven approaches for measuring deliverables and communicating progress.
Performs other duties specific to exhibition projects as assigned.
Requirements
Minimum 5 years museum exhibition experience.
Advanced degree.
Knowledge of all basic component aspects involved in developing and organizing loan exhibitions is preferable.
Understanding of international and national museums.
Familiarity with loan agreement forms, condition of loan forms, and artist and exhibition contracts.
Knowledge of project management software.
Superior communication, writing, and organizational skills.
Manages and tracks several exhibitions concurrently as assigned
Act as the primary liaison between the Department of Project Management and internal stakeholders involved in producing exhibitions, including but not limited to: Director’s office, Curatorial departments, Auxiliary Services, Communications, Conservation, Design, Development, Digital Experience, Facilities, Imaging, Learning and Public Engagement, Marketing, Membership, Museum Finance, Museum Registration, Public Affairs, Publishing, and Security.
Independently works to proactively identify challenges within project execution and provides creative options to reach agreed-upon solutions.
Assists in the planning and negotiation efforts with external museum and lending partners including, but not limited to: term sheets, artist and exhibition contracts.
Works closely with Museum Finance for the building, oversight, and approval of exhibition budgets and expenses.
Maintains, updates, and posts monthly the Exhibition Planning Schedule; creates CITI records for all new exhibitions and rotations.
Initiates, organizes, and conducts meetings and develops agendas, records meeting notes, and distributes meeting results.
Supports the implementation of software tools to aid in exhibition project management and execution.
Assists in developing a new protocol for the project management of exhibitions at the Art Institute of Chicago.
Works with the Department of Analytics and Strategy to develop new data-driven approaches for measuring deliverables and communicating progress.
Performs other duties specific to exhibition projects as assigned.
Requirements
Minimum 5 years museum exhibition experience.
Advanced degree.
Knowledge of all basic component aspects involved in developing and organizing loan exhibitions is preferable.
Understanding of international and national museums.
Familiarity with loan agreement forms, condition of loan forms, and artist and exhibition contracts.
Knowledge of project management software.
Superior communication, writing, and organizational skills.