erika.katayama
09-11-2018, 08:24 AM
Princeton University Library (PUL) seeks an experienced, enthusiastic, and collaborative Exhibitions Registrar & Gallery Operations Manager to coordinate exhibitions in PUL spaces, oversee movement and preparation of material for exhibition, and implement best practices for exhibitions and loans. This exciting new position will work with PUL’s diverse staff at all levels to develop and grow our Exhibition and Loan Program. The incumbent manages PUL exhibition spaces, including the newly-completed Ellen and Leonard L. Milberg Gallery; oversees numerous simultaneous exhibits, loans, and other projects; communicates, coordinates, and negotiates with stakeholders; creates and maintains exhibition and loan records; and supervises the Coordinator of Exhibition Services.
Exhibitions & Incoming Loans
Collaborate with steering groups, curatorial stakeholders, and preservation staff to set schedules, goals, policy, and priorities; develop innovative solutions for exhibition program needs
Maintain exhibition checklists; coordinate and track transportation and preparation of material for PUL exhibitions; generate loan agreements, insurance certificates, receipts, and other documents; maintain complete and accurate records
Coordinate packing/crating, courier arrangements, transportation, and other logistics; coordinate contract personnel
Create a budget and oversee allocated funds for each exhibition
Work closely with a diverse range of stakeholders to bring exhibitions to fruition
Outgoing Loans
Administer Exhibition Loan Program: communicate with borrowers and PUL staff to coordinate outgoing loans; maintain checklists and track the status of each loan; assemble loan request dossier for review; ensure compliance with guidelines and specifications; generate loan agreements, condition reports, insurance certificates, receipts, and other documents; maintain complete and accurate records
Approve and coordinate packing/crating, courier arrangements, transportation, and other logistics
Maintain the Exhibition Loan Program tracking tool
Develop and conduct courier training, track courier pool, and recommend couriers for specific loans; compile forms and documentation for the courier
Identify documents to retain and destroy at the end of the loan period; maintain official loan record repository
Gallery Operations
Chair the Exhibitions & Gallery Operations Group; oversee gallery spaces
Coordinate operations in exhibit spaces including facilitation of events, management of supplies, and scheduling
Work closely with curators, subject specialists, preservation and conservation staff, communications and events staff, and vendors to ensure adherence to best practices
Maintain General Facility Report for the Ellen and Leonard L. Milberg Gallery
Oversee the work of the Coordinator of Exhibition Services; develop and monitor procedures for gallery maintenance; provide training and feedback as necessary to ensure quality
RequirementsRequired
Bachelor’s degree with related coursework plus 3-5 years’ registrarial experience, or equivalent combination of education and experience
Demonstrated knowledge of exhibition materials, processes, equipment, safety, and art transportation and packing standards
Proven leadership skills: solutions-oriented, proactive, diplomatic
Exceptional organizational skills; strong file management, budgeting, and project management abilities
Aptitude with MS Office and G Suite
Interest in library special collections
Outstanding interpersonal, written, and verbal communication skills
Ability to plan, prioritize, multitask, and meet deadlines
Ability to establish and maintain effective working relationships with colleagues, consultants, and vendors
Ability to stand for hours at a time and to lift 40+ pounds
Availability for occasional travel and evening/weekend shifts
Must successfully pass a background check
Preferred
Masters degree in a related field
Two years’ experience planning or installing exhibits
Supervisory experience
Experience with events management
Familiarity with collection management databases and project management software
Knowledge of/experience with art handling
Experience working in an academic archives or special collections library
Knowledge of one or more foreign languages
To apply please visit https://main-princeton.icims.com/jobs/9231/exhibitions-registrar-%26-gallery-operations-manager/job
Applications received by October 15 will receive first consideration.
Princeton University is an Equal Opportunity/Affirmative Action Employer (http://www.princeton.edu/hr/policies/statement/1.0/1.0.1/) and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW (http://www.princeton.edu/hr/employment/eeocposter.pdf)
Exhibitions & Incoming Loans
Collaborate with steering groups, curatorial stakeholders, and preservation staff to set schedules, goals, policy, and priorities; develop innovative solutions for exhibition program needs
Maintain exhibition checklists; coordinate and track transportation and preparation of material for PUL exhibitions; generate loan agreements, insurance certificates, receipts, and other documents; maintain complete and accurate records
Coordinate packing/crating, courier arrangements, transportation, and other logistics; coordinate contract personnel
Create a budget and oversee allocated funds for each exhibition
Work closely with a diverse range of stakeholders to bring exhibitions to fruition
Outgoing Loans
Administer Exhibition Loan Program: communicate with borrowers and PUL staff to coordinate outgoing loans; maintain checklists and track the status of each loan; assemble loan request dossier for review; ensure compliance with guidelines and specifications; generate loan agreements, condition reports, insurance certificates, receipts, and other documents; maintain complete and accurate records
Approve and coordinate packing/crating, courier arrangements, transportation, and other logistics
Maintain the Exhibition Loan Program tracking tool
Develop and conduct courier training, track courier pool, and recommend couriers for specific loans; compile forms and documentation for the courier
Identify documents to retain and destroy at the end of the loan period; maintain official loan record repository
Gallery Operations
Chair the Exhibitions & Gallery Operations Group; oversee gallery spaces
Coordinate operations in exhibit spaces including facilitation of events, management of supplies, and scheduling
Work closely with curators, subject specialists, preservation and conservation staff, communications and events staff, and vendors to ensure adherence to best practices
Maintain General Facility Report for the Ellen and Leonard L. Milberg Gallery
Oversee the work of the Coordinator of Exhibition Services; develop and monitor procedures for gallery maintenance; provide training and feedback as necessary to ensure quality
RequirementsRequired
Bachelor’s degree with related coursework plus 3-5 years’ registrarial experience, or equivalent combination of education and experience
Demonstrated knowledge of exhibition materials, processes, equipment, safety, and art transportation and packing standards
Proven leadership skills: solutions-oriented, proactive, diplomatic
Exceptional organizational skills; strong file management, budgeting, and project management abilities
Aptitude with MS Office and G Suite
Interest in library special collections
Outstanding interpersonal, written, and verbal communication skills
Ability to plan, prioritize, multitask, and meet deadlines
Ability to establish and maintain effective working relationships with colleagues, consultants, and vendors
Ability to stand for hours at a time and to lift 40+ pounds
Availability for occasional travel and evening/weekend shifts
Must successfully pass a background check
Preferred
Masters degree in a related field
Two years’ experience planning or installing exhibits
Supervisory experience
Experience with events management
Familiarity with collection management databases and project management software
Knowledge of/experience with art handling
Experience working in an academic archives or special collections library
Knowledge of one or more foreign languages
To apply please visit https://main-princeton.icims.com/jobs/9231/exhibitions-registrar-%26-gallery-operations-manager/job
Applications received by October 15 will receive first consideration.
Princeton University is an Equal Opportunity/Affirmative Action Employer (http://www.princeton.edu/hr/policies/statement/1.0/1.0.1/) and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW (http://www.princeton.edu/hr/employment/eeocposter.pdf)