erika.katayama
02-25-2014, 04:51 PM
Reporting to the Chief Registrar, the Associate Registrar provides support to the department by helping to implement the Museum’s collections management policies and procedures with responsibilities pertaining to acquisitions, collection inventories and temporary exhibitions.
It is an exciting time at the Nelson-Atkins with expanded activities in collection exhibitions and acquisitions. The registration department provides an essential role in the success of each installation, exhibition and loan to/from the museum. Duties will depend on the experience and capabilities of the incumbent.
Accountabilities:
Acquisitions: facilitates new acquisitions in coordination with curatorial by generating Deeds of Gift; corresponds with donors; arranges packing/shipping; creates and maintains object files and records in TMS; issues receipts.
NAMA-organized exhibitions: creates budgets; negotiates loans in consultation with the curators of the project; secures loan agreements; issues certificates of insurance; maintains exhibition database in Access (when used); creates/updates records in TMS; makes packing/shipping arrangements; receives deliveries and releases shipments; coordinates packing/unpacking with preparators and conservators; records packing notes and completes incoming condition examinations; issues receipts; and when applicable for traveling exhibitions, requests facility reports from potential venues and compiles completed condition reports and general exhibition information and sends to venues.
Exhibitions organized by other institutions: coordinates shipping arrangements with organizers; receives deliveries and releases shipments; coordinates unpacking/packing with preparators and conservators; completes condition reports.
Administrative: creates/updates TMS and paper files; records essential information in object files as Registration is the primary depository for information on works in the collection; keeps project files organized; process invoices.
Courier duties: serve as courier for loans as needed (involves both ground and air travel)
Other: completes all other duties as assigned or requested for the general support of the Museum.
Challenges and Opportunities
Challenges will include working in a fast-paced environment, tight deadlines, competing priorities, and the need to multi-task and be flexible while maintaining high standards.
Opportunities will include working directly with a wide variety of works of art including both those in the Nelson-Atkins’ collections and those on loan to the Museum, processing new acquisitions, facilitating domestic and international loans, gaining experience working with exhibitions, and participating in the research and use of digital condition reports as we look to use technology to streamline our activities.
Position Requirements
Bachelor's degree in art history or related field
Master’s degree in art history or museum studies is preferred
Five years of museum registration experience working with exhibitions and collections, preferably in an art museum
Strong Word and data-processing skills, including TMS and Access
Strong attention to detail and accuracy
Strong time-management and organizational skills
Critical thinking and strong problem-solving skills
Ability to maintain confidentiality
Ability to manage multiple priorities
The ability to work effectively in a fast-paced environment with tight deadlines and competing priorities
The ability to work effectively individually and as part of a team
The ability to work a flexible schedule which may include working outside of normal business hours
The ability to travel in and outside of the US
Personal Characteristics
The successful candidate should be:
A mission-driven individual with a belief in and commitment to the mission of the Nelson-Atkins; a strong interest in, and passion for, the visual arts;
Intrepid yet tactful; determined yet respectful of other's concerns; someone with the flexibility and creativity needed to find alternative ways to reach objectives when barriers arise;
A solid communicator, exceptional verbal and written skills;
Must possess confidence, maturity, professionalism and integrity that is beyond reproach.
An outgoing self-starter with a high level of initiative, energy and drive along with a good sense of humor.
It is an exciting time at the Nelson-Atkins with expanded activities in collection exhibitions and acquisitions. The registration department provides an essential role in the success of each installation, exhibition and loan to/from the museum. Duties will depend on the experience and capabilities of the incumbent.
Accountabilities:
Acquisitions: facilitates new acquisitions in coordination with curatorial by generating Deeds of Gift; corresponds with donors; arranges packing/shipping; creates and maintains object files and records in TMS; issues receipts.
NAMA-organized exhibitions: creates budgets; negotiates loans in consultation with the curators of the project; secures loan agreements; issues certificates of insurance; maintains exhibition database in Access (when used); creates/updates records in TMS; makes packing/shipping arrangements; receives deliveries and releases shipments; coordinates packing/unpacking with preparators and conservators; records packing notes and completes incoming condition examinations; issues receipts; and when applicable for traveling exhibitions, requests facility reports from potential venues and compiles completed condition reports and general exhibition information and sends to venues.
Exhibitions organized by other institutions: coordinates shipping arrangements with organizers; receives deliveries and releases shipments; coordinates unpacking/packing with preparators and conservators; completes condition reports.
Administrative: creates/updates TMS and paper files; records essential information in object files as Registration is the primary depository for information on works in the collection; keeps project files organized; process invoices.
Courier duties: serve as courier for loans as needed (involves both ground and air travel)
Other: completes all other duties as assigned or requested for the general support of the Museum.
Challenges and Opportunities
Challenges will include working in a fast-paced environment, tight deadlines, competing priorities, and the need to multi-task and be flexible while maintaining high standards.
Opportunities will include working directly with a wide variety of works of art including both those in the Nelson-Atkins’ collections and those on loan to the Museum, processing new acquisitions, facilitating domestic and international loans, gaining experience working with exhibitions, and participating in the research and use of digital condition reports as we look to use technology to streamline our activities.
Position Requirements
Bachelor's degree in art history or related field
Master’s degree in art history or museum studies is preferred
Five years of museum registration experience working with exhibitions and collections, preferably in an art museum
Strong Word and data-processing skills, including TMS and Access
Strong attention to detail and accuracy
Strong time-management and organizational skills
Critical thinking and strong problem-solving skills
Ability to maintain confidentiality
Ability to manage multiple priorities
The ability to work effectively in a fast-paced environment with tight deadlines and competing priorities
The ability to work effectively individually and as part of a team
The ability to work a flexible schedule which may include working outside of normal business hours
The ability to travel in and outside of the US
Personal Characteristics
The successful candidate should be:
A mission-driven individual with a belief in and commitment to the mission of the Nelson-Atkins; a strong interest in, and passion for, the visual arts;
Intrepid yet tactful; determined yet respectful of other's concerns; someone with the flexibility and creativity needed to find alternative ways to reach objectives when barriers arise;
A solid communicator, exceptional verbal and written skills;
Must possess confidence, maturity, professionalism and integrity that is beyond reproach.
An outgoing self-starter with a high level of initiative, energy and drive along with a good sense of humor.